Global Option

Global option

Firstly Open Peachtree software and select global for global option then following window will be appear:

 

You have four heads on your global screen:

·         Accounting

·         General

·         Peachtree partner

·         Spelling

In Accounting:

·         Automatic: software do all numbers in which form like 2.00 automatically and you have to select decimal 1 to 5

·         Manual: Select this option if you want to type the decimal point manually. For example, if you type 5 and press Enter then software will display 5.

·         To hide General Ledger   accounts in different task windows select any of the Hide General Ledger Accounts check boxes on the Accounting tab of the Maintain Global Options window. The particular task windows in those areas will not display account fields.  

·         To have Peachtree not display inactive records in lookup lists, select this option on the Accounting tab in the Maintain Global Options window.

·         To display a warning when you try to exit a new or customized record that has not been saved, select this option on the Accounting tab of the of the Maintain Global Options window. If you turn off this option, software will not display the warning and will continue to the next window or record.

In General:

·         To increase performance within the Peachtree application, you can select to turn off certain options on the General tab of the Maintain Global Options window.

·         To choose whether one or two lines will appear in the list distribution box of different task windows, enter a Line Item Entry Display option on the General tab of the Maintain Global Options window. If you choose two lines, the second line will list descriptions of the item, and account name, and job.

In Spelling:

• The Spell Check feature allows you to check spelling in different areas all over Peachtree. It can also check basic grammatical errors, such as wrong capitalization, repeated words and words that are typed together without a space between them.

Assemblies

Assemblies

Firstly we open the Peachtree software and then click on

 and open a menu then select the Assemblies as shown in window:

When we click on Assemblies then Build/Unbuild Assemblies window will appear as shown in window:

It contains:

·        Item ID: In which we write the Item ID.

·        Name: In which we write the Item Name.

·        Reference: In which we write the References.

·        Date: In which we write the Date.

·        Quantity On-Hand: In which we write the Quantity on hand of that item.

·        Quantity to Build: In which we write the Quantity to build of that item.

·        New Quantity: In which we write the new quantity of that item.

·        Reason to Build: In which we write the reason to build of that item.

After filling all the necessary data click on 

 to save the data.

Purchase Order

How to save Purchase Order

Firstly we open Peachtree software and then click on tasks and select Purchase Order as shown in window:

When we select Purchase order following window will be appear:

In which we type Vendor ID if we have not maintain vendors then firstly we maintain vendors by double clicking on Vendor ID.

After that we select:

Date: we select date.

Good Thru: we select the delivery date of goods.

After that we write the purchase Order no.

After that we select the quantity, item type, Description, GL Account, Unit Price, Amount and Job.

If we don’t have item type then Maintain Inventory Items.

When we fill all the necessary information then save the data by clicking on 

 and by pressing  (ALT + S).

How to Maintain Vendors, Defaults Vendors

How to Maintain Vendors

Firstly we open the Peachtree software and open the Maintain Vendors as shown in picture:

When we click on vendors… following window will be appearing:

In window two parts 1^st part is known as Header:

 

After filling the header field we move on Tab field:

After filling the General Tab we will move on purchases Defaults:

In this tab we will the Purchase Rep, purchase Acct, tax ID #, Ship Via, Terms.

After filling the field we will select the From Delivery Option:

After filling the Purchase defaults we will move on next tab Custom Field:

After filling the requirement we will move on next tab History:

In this tab show the history of that vendor.

After filling all the data save the data by pressing the  button.

How to Maintain Vendors Defaults

Following steps to maintain Vendors defaults, firstly we open Peachtree software and open a company and then click on “Maintain” and then click on “Defaults information” and then select “vendors…” as shown in window:

 

After clicking on Vendors…. Then following window will be appear:

 

This is Cuss defaults window, which includes five tabs:

·         Payment Terms

·         Account Aging

·         Custom Fields

·         1099 Settings

Firstly I explain Payment Terms:

In Payment Terms we include:

C. O. D.

In C.O.D we set the Credit Limit.

Prepaid

In Prepaid we also set the Credit Limit.

Due in number of days

In Due in number of days we set the net due like 30 days, Discount in we select the discount days in which discount will be valid up to.

Due on day of next month

In which we set the date of next month in which due amount is valid.

Due at end of month

In which due on the date of next month is disabling.

After fill the Standard Terms, we will fill the GL Link Account.

 

In which we will fill the GL sales Account and Discount GL Account as shown in above picture.

Account Aging Tab:

After fill all the data in payment term we will fill the Account Aging Tab:

This is Accounting Aging window, in this tab we will fill the Age Invoices by Invoice date or Due date

After filling the Age invoice by, we will fill the Aging Categories as shown in picture:

 

Custom Field Tab:

In which tab we enter data according to the customs:

1099 Settings:

After filling the Custom fields we will move on 1099 Settings:

After entering all the data we will click on  to save        the data.

 

How to Maintain Customers/Prospects in Peachtree software

How to Maintain Customers/Prospects in Peachtree software

Firstly open a Peachtree software, and click on maintain and select “Customers/Prospect” as shown in following window:

When you click on Customers/Prospects, following window will be appearing:

This is Maintain Customers/Prospects window, in which we maintain customer’s ledgers. This window contains two parts 1st part known as Header.

Header part includes:

•  Customer ID: In which we make customer’s ID, e.g. MU001
•  Name: In which we type the company name, e.g. Muhammad Usman & Co.
•  Prospect: Prospect means that customer will be maintain in future.
•  Inactive: Inactive means that customer will be inactive in future due to non payment.

2nd part of Maintain Customers/Prospects is known as TAB field.

Then in the tab field, there are five main heads i.e.
• General
• Sales Default
• Payment Default
• Customer Fields
• History

In general field, all the basic and general data of the company is typed. Like its contact, address, city zip, country, sales tax, customer type, telephone number, fax, e-mail, website.

Then move on ‘Sales Default’ field. In Sales default field, there are following options to be fulfilled.
• Sales Rep.
• General Ledger Sales Account
• Open P.O Number
• Resale
• Pricing Level
• Delivery Method
Actually we have to deal all sales method and data in sales default.

After sales default tab, it is ‘Payment Defaults’ tab. This tab is in concerned when we are dealing through credit card basis and bank is involved in it. If it is so, then this head will be filled.
In payment default, following options are:
• Cardholder’s Name
• Address
• City. State Zip
• Country
• Credit Card Number
• Expiration Date
• Payment Method
• Cash Account

After Payment Defaults tab, it is Custom Fields tab in which we write references, other contacts, mailing lists.

Now at the end, it is History tab, which shows all the last transactions with the customers.

After filling all the data press “Control + S” to save the data or click on save to save the data.

How to open a new company in “Peachtree” software

How to open a new company in “Peachtree” software

When open Peachtree software will find five options in the following window.

A new company can be opened and by clicking on “Set up a new company” you will see the following picture that is an introductory window:

This an introductory window which is guide us that how a new company can be opened.

·         Here you have to write you Company’s name that you are running.

·         Chart of accounts that you are using or preferred to use.

·         You have to choose an Accounting method if you have decided.

·         You’re posting method of Transactions.

And in the Last you have to choose your accounting period.

 When you are done with and click on the Next button you will find the following window.

  Here you have to type the Information regarding your company.

By completing the informational window and clicking on next button you will find the following Window.

But keep in mind that the name of folder where it will be saved, similar to the name of the company you had been selected.

There are five options in first option,

• 1st option, software has already made chart of account for these companies.
• 2nd option says that if there is a retail company in and retail you will run fruit company so software has already made all the chart of accounts regarding the fruit company.
•  
• 3rd option says that if you have an existing company you can copy the chart of accounts from there.
• 4th option you can convert company from software other than Peachtree.
• 5th option you can build your own chart of accounts.

So we will make our own chart of accounts by clicking on “Build your own company”.

As you will click on the next button you will find the following window.

Here you will find two options, accrual and Cash.

Accrual method refers that the transactions should be recorded when it is occurred and accrual method refers that when the cash will received then that transaction should be recorded.

And usually accrual method is used so we will move on with accrual method and click to next and will find the following window.

Here the “Real Time” means that the transactions will effect on The BALANCE SHEET at same time you are making your accounts.

“Batch” means your transactions will be saved batch by batch or date by date then you can print or review all the transactions twice.

But preferable is “Real Time” because in “Real Time” the data can be edited. So we will select “Real Time” and click next. By clicking on next button you will see the following window.

Here you have to select the Accounting period.

If you are using computer based accounting system already or by start of your company then selects the calendar months which are “monthly accounting period.

But on the contrary of your company using other than the calendar months which starts from January then use what your company is using.

We will move on with 12 month accounting period and click next. By clicking on next you will find the following window.

Now select the first financial year that you want to choose.

Choose first month of accounting period.

Choose the actual accounting year.

This window shows that your company has been created.

Here you must have a knowledge that where you file will be saved. Following is the right address where you company will be saved.